Spreadsheets and WhatsApp can’t stop a double-booking, flag an overdue return, or chase a payment. OutOnHire does — every machine, every hire, every invoice, in one tight system.
Set up your fleet in minutes.
One reference, the whole way through
The problem
Every one of these costs you a machine on the road, a customer’s trust, or money you never billed. Sound familiar?
A wall planner and a WhatsApp group can’t stop you promising the same machine twice.
No single view of what’s out on site, what’s overdue, and what’s due back today.
Finished hires slip through the cracks — work you did but never billed for.
Certificates and services you only notice have lapsed when it’s already too late.
Quotes renamed and re-saved until nobody can trace the job from start to finish.
No clear view of who owes you, how much, and how many days late they are.
How it works
Set up once · run it daily
Machines with codes, daily rates and certificates; bulk items tracked by quantity. Set up once.
Build a quote, place a hold, and those dates are blocked across the whole fleet — instantly.
Sign gear out with a condition check, see what’s on site, and mark returns as they come in.
Reserve a booking and its VAT invoice is raised automatically. Record payments and watch your debtors shrink.
Five things, done properly
The moment you place a hold, that unit is blocked for those dates across the whole fleet. Try to clash it and the system stops you — no more “sorry, it went out this morning”.
Your dashboard leads every morning with overdue returns, today’s collections and holds still waiting to be confirmed — not a spreadsheet you have to go digging through.
Quote, reserved, out on site, returned — the same booking carries one reference your customer can track the whole way through. No renaming, no confusion.
Reserve a booking and a SARS-ready VAT invoice is raised automatically — record payments as they land and see exactly who owes you and for how long.
Track certificates and services across every machine with expiry alerts before they bite — and gear is held off new bookings while it is in for repair.
Everything in the box
Individually-tracked machines and quantity-based stock, on one availability engine.
Photo condition checks when gear leaves and returns — proof of how it went out.
Aged debtors, revenue and asset utilisation — see your top earners and dead stock.
Tax invoices in Rands with VAT and your banking details — raised the moment you reserve a booking.
Build your own sign-out and sign-in checklists once, then assign them to the machines that need them.
Optionally require an invoice to be part- or fully-paid before a machine is allowed to leave the yard.
Owner, office, yard and bookkeeper logins — yard staff sign gear in and out without ever seeing prices.
Rands & VAT
SARS-ready invoicing
SAST
Local time, everywhere
Assets & stock
Units and quantities
Whole fleet
On one calendar
Pricing
Priced by fleet size — every plan includes unlimited users and every feature.
Every plan includes
Your data stays yours. Every company is fully isolated — you only ever see your own yard.
Simple EFT billing. Pay by bank transfer — no card on file, no surprise charges.
Up and running in minutes. Add a few machines and book your first hire the same day.
Questions
Plans are priced by fleet size and start at R750/month — every plan includes unlimited users and all features. You pay monthly by EFT.
No. OutOnHire runs in your browser — on the yard PC, the office laptop or your phone. Sign up and you’re in.
Yes. Every company’s data is fully isolated — you only ever see your own fleet, customers and bookings.
No. The moment a hold is placed, that unit is blocked for those dates across the whole fleet, so a clash is impossible.
Yes — SARS-ready tax invoices in Rands, with VAT and your banking details, generated when a hire completes.
Invite as many people as you need. Everyone gets their own login and full access to your company’s data.
That’s our focus today — Rands, 15% VAT and SAST are built in, so it fits how SA plant hire actually works.
Bring your fleet, your customers and your bookings into one place today.
Get startedSet up in minutes.